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Human Resources WellCare - Talent Acquisition Careers

Staffing Assistant Job

Full Job Title: Staffing Assistant

Job Number: 1703706

Location: Tampa, FL

Date Posted: 8-11-2017

Provides support and assistance in the delivery of Human Resources Talent Acquisition services to non-executive level candidates, recruiters, and managers. Performs routine administrative functions such as: postings job requisitions; scheduling telephone and onsite interviews; arranging travel; processing background checks and reference checks; finalizing start dates; initiating onboarding processes; maintaining system and reporting accuracy; coordinating meetings; and greeting internal/external constituencies.

DEPARTMENT: Human Resources-Talent Acquisition

REPORTS TO: Manager, Talent Acquisition

NOTE: Role(s) to be temporary initially

Essential Functions:

  • Partners with recruiters to post job requisitions.
  • Coordinates phone interviews for recruiters.
  • Coordinates non-executive candidate interview schedules, to include: Preparing pre-interview documents. arranging candidate travel when necessary. electronically sending candidates directions and interview instructions. sending interview reminders and facilitating last-minute interview schedule changes. meeting and greeting candidates and collecting completed paperwork. soliciting, compiling and distributing candidate feedback from interviewers.
  • Assists the recruiter with the candidate finalization process, to include processing pre-employment background checks for external candidates and conducting reference checks.
  • May coordinate activities for TA managers, hiring managers, recruiters, candidates, guests, and vendors; to include: securing conference rooms, securing meeting equipment, coordinating travel, ordering meals, etc.
  • May assist with preparation and delivery of job fairs and other activities relative to event management; may assist with sourcing activities.
  • Screens and directs incoming calls and visitors.
  • Participates in department projects as assigned.
  • Perform other duties as assigned.

Candidate Education:
  • Required a High School or GED
  • Preferred an Associate's Degree in a related field
Candidate Experience:
  • Required 2 years of experience in a related role as an Administrative/Staffing Assistant, Recruiting Coordinator in a corporate Talent Acquisition department, or general HR experience
  • Preferred experience working in a specialized recruitment and/or staffing environment
  • Preferred experience in project management
  • Preferred experience supporting multiple executives in a meeting-heavy, fast-paced environment
  • Preferred working knowledge of the managed healthcare industry
  • Preferred knowledgeable in various employment laws including EEO and Adverse Actions
Candidate Skills:
  • Intermediate demonstrated interpersonal/verbal communication skills
  • Intermediate ability to work as part of a team
  • Intermediate ability to work independently
  • Intermediate demonstrated written communication skills
  • Intermediate ability to work in a fast paced environment with changing priorities
  • Beginner ability to multi-task
  • Intermediate demonstrated organizational skills
  • Beginner ability to represent the company with external constituents
  • Intermediate demonstrated ability to deal with confidential information
  • Intermediate ability to effectively present information and respond to questions from peers and management
  • Intermediate ability to remain calm under pressure.
Technical Skills:
  • Required intermediate Microsoft Excel
  • Required intermediate Microsoft Word
  • Required intermediate Microsoft Outlook
  • Required intermediate Microsoft PowerPoint
  • Required intermediate knowledge of and/or ability to use an applicant tracking system (ATS), (i.e., Taleo, VirtualEdge, PeopleClick, etc.).


  • Bilingual helpful

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Last Updated On: 12/9/2015