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Corporate Functions & Operations WellCare - Legal Careers

Legal Operations Administrator Job

Full Job Title: Legal Operations Administrator

Job Number: 1802044

Location: Tampa, FL

Date Posted: 3-29-2018

Under the direction of Senior Director, Legal Operations, this position will have primary responsibility for serving as liaison to law firms and other Legal Department vendors related to department processes and procedures, including invoicing and billing. They will serve as primary liaison with Accounting regarding accruals and invoice reconciliation. In addition, serving as department expert and administrator regarding all matters related to the company's E-billing system, producing month end, quarter end, and ad hoc reports and conducting analyses related to law firm and other vendor invoices and spend as critical elements of our financial budgeting, accrual, and reconciliation processes. They will actively participate in the Legal Department budgeting and forecasting processes.

Reports to: Sr. Director
Department: Legal
Position Location: Tampa, FL 33634

Essential Functions:
  • Serve as the primary contact for our outside counsel law firms for the administration of outside counsel onboarding, invoices, fee reporting and analysis, and ensuring compliance with our policies and processes;
  • Work with newly engaged firms to get them operating within our E-billing system;
  • Principal E-billing system administrator, project management, day-to day billing management, reporting and analytics and coordination with IT for E-billing system support;
  • Handle the intake and processing of expense estimates and invoices using our E-billing system;
  • Maintain and update comprehensive listing of approved hourly rates for outside counsel and have strong understanding of WellCare's Outside Counsel Billing Guidelines related to billing;
  • Accounts Payable and Audit relationship lead for legal payment processing, reconciliations, and troubleshooting;
  • Produce month-end and quarter-end reports and conduct analyses related to law firm and other vendor invoices and spend, used for budgeting and accounting purposes;
  • Provide monthly legal fee estimates to be used for accounting accruals during monthly/quarterly close process;
  • Participate actively in the Legal Department budgeting and forecasting processes;
  • Capture full matter costs to aid active spend management and budgeting;
  • Monitor operational costs for improved budget forecasting accuracy;
  • Manage monthly reconciliation and reclassification requests, and quarterly budget estimate update;
  • Help advance and support ad hoc projects within the Legal Department as they arise;
  • Handle Legal Department administrative matters as assigned from time to time.
Additional Responsibilities:Candidate Education:
  • Required A Bachelor's Degree in Business Administration, Finance or related field
Candidate Experience:
  • Required 3 years of experience in handling financial matters including analyses, budgeting and forecasting, in legal industry preferred
  • Required 6 months of experience in Legal Tracker or ebilling system
Candidate Skills:
  • Intermediate Ability to analyze and interpret financial data in order to coordinate the preparation of financial records
  • Intermediate Ability to communicate and make recommendations to upper management
  • Intermediate Ability to effectively present information and respond to questions from peers and management
  • Intermediate Ability to drive multiple projects
  • Intermediate Ability to represent the company with external constituents
  • Intermediate Ability to work in a fast paced environment with changing priorities
  • Intermediate Ability to work within tight timeframes and meet strict deadlines
  • Intermediate Demonstrated analytical skills
  • Intermediate Ability to analyze and interpret financial data in order to coordinate the preparation of financial records
Licenses and Certifications:
A license in one of the following is required:
Technical Skills:
  • Preferred Intermediate Microsoft Excel

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Last Updated On: 12/9/2015