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Provides support and assistance in the delivery of Human Resources Talent Acquisition services to executive-level candidates, executive recruiters, and managers. Provides direction, guidance and workload balance recommendations to Staffing Assistants to ensure appropriate recruitment processes are being adhered to in a consistent manner. Compiles Talent Acquisitions reports, including statistical reports pertaining to monthly, quarterly and/or yearly TA metrics for review by management. Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings and greeting internal/external constituencies; performs project work by conducting research and preparing presentation materials.
Monitors daily workload activities to the Staffing Assistants and redistributes as necessary.
Trains new Staffing Assistants, responsible for successful onboarding.
Prepares Talent Acquisition meeting agendas, compiles meeting minutes, and tracks projects and deliverables.
Compiles statistical reports, (monthly, quarterly and annually) for Talent Acquisition performance; enhances Talent Acquisition reports through continuous process improvement activities.
Manages and compiles weekly TA QA and auditing activities.
Coordinates executive candidate interview schedules, to include: • Preparing executive interview collateral and pre-interview documents. • Arranging candidate travel when necessary. • Electronically sending candidates directions and interview instructions. • Sending interview reminders and facilitating last-minute interview schedule changes. • Meeting and greeting candidates and collecting completed paperwork. • Soliciting, compiling and distributing candidate feedback from interviewers.
Assists with preparation and delivery of job fairs and other activities relative to event management.
Participates in department projects.
Coordinates activities for managers, candidates, guests, and vendors; to include: securing conference rooms, securing meeting equipment, coordinating travel, ordering meals, etc.
Screens and directs incoming calls and visitors.
Completes special recruiting projects as assigned.
Required A High School or GED
Preferred An Associate's Degree in a related field
Required 2 years of experience in an Administrative Assistant role supporting a high-level executive in a face paced and/or growing organization
Required 4 years of experience in an Human Resources role, preferably in a corporate Talent Acquisition function
Preferred Other Working knowledge of the managed healthcare industry
Preferred Other Experience working in a specialized recruitment and/or staffing environment
Preferred Other Experience in project management
Intermediate Demonstrated interpersonal/verbal communication skills
Intermediate Ability to represent the company with external constituents
Advanced Ability to multi-task
Advanced Ability to work in a fast paced environment with changing priorities
Advanced Demonstrated customer service skills
Intermediate Demonstrated ability to deal with confidential information
Intermediate Ability to work within tight timeframes and meet strict deadlines
Intermediate Demonstrated problem solving skills
Advanced Demonstrated time management and priority setting skills
Beginner Demonstrated project management skills
Licenses and Certifications: A license in one of the following is required: Technical Skills:
Required Advanced Microsoft Outlook
Required Advanced Microsoft Word
Required Intermediate Microsoft PowerPoint
Required Intermediate Microsoft Excel
Required Beginner Microsoft Visio
Preferred Intermediate Other Proficiency with an Applicant Tracking System, (i.e., Taleo, Peopleclick, etc.)
Required Advanced Other Ability to type at least 50-60 words per minute
Required Advanced Other Proficiency with utilizing fax machines, copy machines, conference phones, audio/visual equipment, etc.