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Human Resources WellCare - Talent Acquisition Careers

Executive Staffing Assistant Job

Full Job Title: Executive Staffing Assistant

Job Number: 1705812

Location: Tampa, FL

Date Posted: 12-6-2017

Provides support and assistance in the delivery of Human Resources Talent Acquisition services to executive-level candidates, executive recruiters, and managers. Provides direction, guidance and workload balance recommendations to Staffing Assistants to ensure appropriate recruitment processes are being adhered to in a consistent manner. Compiles Talent Acquisitions reports, including statistical reports pertaining to monthly, quarterly and/or yearly TA metrics for review by management. Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings and greeting internal/external constituencies; performs project work by conducting research and preparing presentation materials.

Essential Functions:
  • Monitors daily workload activities to the Staffing Assistants and redistributes as necessary.
  • Trains new Staffing Assistants, responsible for successful onboarding.
  • Prepares Talent Acquisition meeting agendas, compiles meeting minutes, and tracks projects and deliverables.
  • Compiles statistical reports, (monthly, quarterly and annually) for Talent Acquisition performance; enhances Talent Acquisition reports through continuous process improvement activities.
  • Manages and compiles weekly TA QA and auditing activities.
  • Coordinates executive candidate interview schedules, to include: • Preparing executive interview collateral and pre-interview documents. • Arranging candidate travel when necessary. • Electronically sending candidates directions and interview instructions. • Sending interview reminders and facilitating last-minute interview schedule changes. • Meeting and greeting candidates and collecting completed paperwork. • Soliciting, compiling and distributing candidate feedback from interviewers.
  • Assists with preparation and delivery of job fairs and other activities relative to event management.
  • Participates in department projects.
  • Coordinates activities for managers, candidates, guests, and vendors; to include: securing conference rooms, securing meeting equipment, coordinating travel, ordering meals, etc.
  • Screens and directs incoming calls and visitors.
  • Completes special recruiting projects as assigned.
Candidate Education:
  • Required A High School or GED
  • Preferred An Associate's Degree in a related field
Candidate Experience:
  • Required 2 years of experience in an Administrative Assistant role supporting a high-level executive in a face paced and/or growing organization
  • Required 4 years of experience in an Human Resources role, preferably in a corporate Talent Acquisition function
  • Preferred Other Working knowledge of the managed healthcare industry
  • Preferred Other Experience working in a specialized recruitment and/or staffing environment
  • Preferred Other Experience in project management
Candidate Skills:
  • Intermediate Demonstrated interpersonal/verbal communication skills
  • Intermediate Ability to represent the company with external constituents
  • Advanced Ability to multi-task
  • Advanced Ability to work in a fast paced environment with changing priorities
  • Advanced Demonstrated customer service skills
  • Intermediate Demonstrated ability to deal with confidential information
  • Intermediate Ability to work within tight timeframes and meet strict deadlines
  • Intermediate Demonstrated problem solving skills
  • Advanced Demonstrated time management and priority setting skills
  • Beginner Demonstrated project management skills
Licenses and Certifications:
A license in one of the following is required:
Technical Skills:
  • Required Advanced Microsoft Outlook
  • Required Advanced Microsoft Word
  • Required Intermediate Microsoft PowerPoint
  • Required Intermediate Microsoft Excel
  • Required Beginner Microsoft Visio
  • Preferred Intermediate Other Proficiency with an Applicant Tracking System, (i.e., Taleo, Peopleclick, etc.)
  • Required Advanced Other Ability to type at least 50-60 words per minute
  • Required Advanced Other Proficiency with utilizing fax machines, copy machines, conference phones, audio/visual equipment, etc.

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Last Updated On: 12/9/2015