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Administrative & Clerical WellCare - Administrative Careers

Executive Assistant Job

Full Job Title: Executive Assistant

Job Number: 1801263

Location: Oahu, HI

Date Posted: 2-20-2018

Provides administrative support to Senior Vice Presidents and his/her director reports. Performs a wide variety of complex administrative tasks requiring initiative, strong attention to detail and extensive working knowledge of the organization and programs. Work entails confidential and sensitive issues requiring a high degree of discretion.

Essential Functions:
  • Oversees heavy calendar management, requiring interaction with both internal and external executives, other executive assistants and external vendors to coordinate a variety of complex executive meetings.
  • Communicates and handle incoming and outgoing electronic communications on behalf of the executive.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces varies reports and presentations for multiple department projects and meetings.
  • Oversees and administers department specific programs or long range assignments.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces, formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination spreadsheets.
  • Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.
  • Prepares meeting agendas and coordinates meeting minutes.
  • Receives and processes bill payments.
  • Researches, prices and purchases office supplies.
  • Oversees and manages department payroll.
  • Performs special projects as assigned.
  • High school diploma is required
  • Associate's Degree in a related field is preferred
5 years experience as a Senior or Executive Assistant supporting a high level executive in a face paced and/or growing organization
Working knowledge of the healthcare industry is preferred
Special Skills (e.g. 2nd language):
  • Excellent interpersonal and communication skills
  • Ability to interface with personnel at all levels
  • Ability to effectively manage/coordinate simultaneous projects
  • Ability to be flexible and multi-task
  • Excellent time management skills
  • Excellent initiative and customer service focus
  • Excellent organizational skills and the ability to meet strict deadlines
  • Demonstrated ability to deal with confidential information
  • Excellent attention to detail
  • Excellent knowledge of office management (answering phones, setting up files, record keeping etc)
  • Ability to work as part of team and with other administrative assistants
  • Strong typing skills

Technical Skills/Requirements:

  • Advanced in Microsoft Office such as MS Word, MS Excel, MS PowerPoint, MS Visio and MS Outlook
  • Ability to type more than 50-60 words a minute.
  • Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.*LI-RG1

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Last Updated On: 12/9/2015