Provides administrative support to Vice Presidents and his/her director reports. Performs a wide variety of complex administrative tasks requiring initiative, strong attention to detail and extensive working knowledge of the organization and programs. Work entails confidential and sensitive issues requiring a high degree of discretion.
Department: IT - Shared Services ePMO
Reports to: VP, Enterprise Shared Services & VP, Integration Solutions
Work Location: Henderson Rd, Tampa FL 33634
- Oversees heavy calendar management, requiring interaction with both internal and external executives, other executive assistants and external vendors to coordinate a variety of complex executive meetings.
- Communicates and handle incoming and outgoing electronic communications on behalf of the executive.
- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
- Designs and produces varied reports and presentations for multiple department projects and meetings.
- Oversees and administers department specific programs or long range assignments.
- Coordinates travel arrangements and prepares expense reports.
- Produces, formats and edits correspondence and documents.
- Creates and maintains necessary tracking/coordination spreadsheets.
- Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.
- Prepares meeting agendas and coordinates meeting minutes.
- Receives and processes bill payments.
- Researches, prices and purchases office supplies.
- Oversees and manages department payroll.
- Performs special projects as assigned.