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Administrative & Clerical WellCare - Administrative Careers

Administrative Assistant - Senior Job

Full Job Title: Administrative Assistant, Sr

Job Number: 1801982

Location: Louisville, KY

Date Posted: 3-16-2018

Provides administrative support to a Region and Vice President as well as his/her direct reports to include Directors and Managers. Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings and greeting internal/external constituencies. Performs project work by conducting research, updating social media/websites and preparation of briefing charts and other presentation materials.

Essential Functions:
  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Oversees and administers department specific programs or long range assignments.
  • Designs and produces varies reports and presentations for multiple department projects and meetings.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces, formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination spreadsheets.
  • Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches, prices and purchases office supplies.
  • Oversees and manages department payroll.
  • Performs special projects as assigned.
  • High school diploma is required
  • Associate's Degree in a related field is preferred

  • 2-4 years experience as an administrative assistant supporting a high level executive in a face paced and/or growing organization is required
  • Working knowledge of the healthcare industry is preferred
Special Skills (e.g. 2nd language):
  • Strong interpersonal and communication skills
  • Ability to interface with personnel at all levels
  • Ability to effectively manage/coordinate simultaneous projects
  • ability to be flexible and multi-task
  • Strong time management skills
  • Strong initiative and customer service focus
  • Strong organizational skills and the ability to meet strict deadlines
  • Demonstrated ability to deal with confidential information
  • Strong attention to detail
  • Solid knowledge of office management (answering phones, setting up files, record keeping etc)
  • Ability to work as part of team and with other administrative assistants
  • Strong typing skills
Technical Skills/Requirements:
  • Proficient in Microsoft Office such as MS Word, MS Excel, MS PowerPoint, MS Visio and MS Outlook
  • Ability to type at least 50-60 words a minute
  • Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.,

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Last Updated On: 12/9/2015