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Administrative & Clerical WellCare - Administrative Careers

Administrative Assistant Job

Full Job Title: Administrative Assistant

Job Number: 1704169

Location: Chicago, IL

Date Posted: 9-8-2017

Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people mgmt scope. Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings and greeting internal/external constituencies. May perform project work by conducting research, updating social media/websites and preparation of briefing charts and other presentation materials.
Essential Functions:
  • Manages a calendar for multiple Directors/Managers or Vice President. Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces, formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs.
  • Assists with the creation of presentation materials and briefing documents.
  • Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches, prices and purchases office supplies.
  • Oversees and manages department payroll.
  • Performs special projects as assigned.


  • A high school diploma.
  • An Associate's Degree in a related field preferred.
  • 1-2 years experience as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization.
  • Working knowledge of the healthcare industry preferred.
Special Skills (e.g. 2nd language):
  • Strong interpersonal and communication skills
  • Ability to interface with personnel at all levels
  • Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task
  • Strong initiative and customer service focus
  • Strong organizational skills and the ability to meet strict deadlines
  • Demonstrated ability to deal with confidential information
  • Strong attention to detail
  • Solid knowledge of office management (answering phones, setting up files, record keeping etc)
  • Ability to work as part of team and with other administrative assistants
  • Strong typing skills
Technical Skills/Requirements:
  • Proficient in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook.
  • Ability to type at least 50-60 words a minute.
  • Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.

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Last Updated On: 12/9/2015